If your drivers use a vehicle with a Gross Vehicle Weight Rating of >10,000 lbs. and they cross state lines, they are regulated by the Department of Transportation, which means you need to establish and maintain a Driver Qualification (“DQ”) File.
Employers must require drivers to submit a list of any moving violations they received over the previous 12 months. If no violations occurred, documentation must be noted. After reviewing the MVR and List of Violations, the employer must maintain documentation of this driving record review.
DOT regulations mandate that the company establish a random drug and alcohol testing program. The FMCSA annual rate for drug testing must be 25% and the rate for alcohol testing must be 10%, based on the average number of driver positions.
Previous employment for the last 3 years must be verified. If an applicant is applying for a job operating a vehicle with a GVWR/GCWR of 26,000 pounds or more, they must list 10 years of employment history.
DOT Physical must be passed by Driver and the Examiner must be listed on the approved FMCSA Registry. A DOT physical exam is valid for up to 24 months. The medical examiner may also issue a medical examiner's certificate for less than 24 months when it is desirable to monitor a condition, such as high blood pressure. Click for Registry